Professional Conference and Event Management Services

You will benefit from our complete conference organiser and event management service that is based on best practice and our
30+ years experience.  

Our services include event production, from initial concept to onsite delivery.  We're well versed in programme development, event technology and have relationships with suppliers and venues across New Zealand, Aotearoa.  Everything about our work is sized and scaled to fit your needs.  We can tailor our services to meet your specific requirements.

SPONSORSHIP & EXHIBITION

Sponsors and exhibitors provide an opportunity to bring your conference objectives to life.  We will work with you to develop realistic and attractive sponsorship packages.  We are experienced at securing sponsorship and meeting sponsors profiling needs at the event.

EVENT MANAGEMENT

Overall event management services including developing a comprehensive project plan, key milestones, risk mitigation, and aligning resources and appropriate systems for delivery.

SPEAKER PROGRAMME

A smooth programme flow is essential for a successful event. We have developed a wide range of programme formats and are experienced in organising and managing diverse cultural needs. We have worked with a range of presenters, including supporting first time presenters.

FINANCIAL MANAGEMENT

We have an excellent track record in delivering events within budget and maximising your event investment. We obtain the best price possible from all suppliers for your event, our pricing structure is based on our retaining standard industry commissions.

ABSTRACT MANAGEMENT

We provide a complete online call for abstracts platform for collection and review for conference abstracts, all to your specifications. Our systems provide reporting keeping you in control of your event programme development. 

REGISTRATION SERVICES

We provide a secure and user-friendly online registration system and we support this by phone or email.  Online registration also provides powerful 24/7 reporting so you are always accessing live and accurate data. 

SOCIAL PROGRAMME

Social functions provide valuable networking opportunities for attendees as well as adding some fun and flair to your event. We will work with you to select a great venue, theming and entertainment through to managing guests and budget. 

EVENT MARKETING

We support your event marketing to ensure maximum exposure. From setting up email campaigns to designing your event website we have experience to add value to your promotional efforts. 

EVENT LOGISTICS

We will negotiate and manage contracts on your behalf including; delivering on the day briefings, ensuring attendee dietary needs are met and any event changes are incorporated into delivery. 

EVENT PUBLICATIONS

We have vast experience in production of event publications and collateral. Publications can include name badges, handbooks through to printed collateral and giveaways for attendees. Our team can support you with the whole process, from drafting content, to design and production.

EVENT TECHNOLOGY

Event technology is more accessible than ever, and range from live polls, live Q&A technologies through to apps that include gamification. Regardless of your event budget, we can advise and source solutions that complement the delivery and attendee experience. 

ON THE DAY MANAGEMENT

On the day you can relax and host event attendees. We will prepare a run sheet for the event which includes all the information needed for successful on the day management. You can be reassured that the support is in place to deliver your conference smoothly and seamlessly. 

In recent years, we employed the services of Paardekooper and Associates for two significant public conferences. We were very impressed by how both events progressed smoothly and successfully in ways which can only be attributed to the high level of professionalism, commitment and organisation of the Paardekooper team. We have no reservations in recommending them and would welcome the opportunity to work with them again. 

Charles Mabbett, Senior Communications Adviser, Office of the Privacy Commissioner  Te Mana Mātāpono Matatapu